PRCA COVID-19 regulations for the return of face-to-face events  

We (PRCA) will:

  • Follow all up-to-date Government guidance for face-to-face events.
  • Complete a full risk assessment for every venue.
  • Adhere to all legal requirements (in England, Scotland, Wales, and Northern Ireland) including maintaining group sizes and social distancing.
  • Consult with each venue and work with them to ensure all Government restrictions are followed.

Please note: Each face-to-face event will be looked at on a case-by-case basis. Precise guidance will be issued to each attendee after consultations with each venue prior to the event.


Will I need to wear a face covering?

At present wearing a face covering is mandatory when moving around the venue. These guidelines will be updated in line with Government recommendations.


What about Food and Drink?

Food and drink will be provided, in line with Government guidance. Attendees will be made aware of this before the event, and arrangements will be specific to each venue.


Will you provide sanitiser stations?


What measures are you taking as a company to limit the spread of COVID-19?

  • All staff will be tested prior to attending the event.
  • The NHS Track and Trace app will be available.


How should I expect the event to run and will social distancing still be in force?

Given the unprecedented circumstances, and in order to keep everyone safe, the event may feel different from normal. This of course all depends on the Government guidelines in place at the time of the event.

At present we advise to always follow Government advice on social distancing. For this reason, you may be asked to follow arrows, a one-way system, or to slow your pace. It is important that you follow these instructions for everyone’s safety.

These guidelines will be updated in line with Government recommendations


What if I have symptoms?

Stay at home and avoid attending a gathering of any size if:

  • you have any symptoms of coronavirus (a high temperature, a new, continuous cough or a loss or change to your sense of smell or taste)
  • you have tested positive for coronavirus.
  • someone you live with has symptoms or has tested positive.
  • someone in your childcare or support bubble has symptoms and you’ve been in close contact with them since their symptoms started or during the 48 hours before they started
  • someone in your childcare or support bubble tested positive and you’ve been in close contact with them since they had the test or in the 48 hours before their test
  • you’ve been told you’ve been in contact with someone who tested positive – find out what to do if you’re told to self-isolate by NHS Test and Trace or the NHS COVID-19 app
  • you have arrived in the UK from abroad (not including Ireland, the Channel Islands, the Isle of Man or other parts of the UK) see:


Cancellation policy

If the event is postponed due to Government guidelines:

  1. We will try all possibilities to reschedule the event for a date which the Government deems is safe. With any hope this will only be by a couple of weeks, and if that’s the case bookings will stay as they are.
  2. If we cannot rearrange the event, a full refund will be issued for all tickets affecting the event. (NB: Issuing refunds can take time, so please be patient and wait for the events team to get in contact)

If you wish to cancel your ticket for no reason relating to COVID-19 and Government guidelines, then we’ll follow our usual cancellation policy: if you cancel within 14 days of the event, 100% of the invoice will be payable; if it’s within 14 days, it’ll be 75%:

If you test positive before the event and therefore cannot attend, a full refund of your ticket will be issued (NB: Issuing refunds can take time, so please be patient and wait for the events team to get in contact).

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